Job Summary Table of Temporary Administrative

Job Description Summary

The University of Oxford’s Temporary Staffing Service is seeking skilled individuals for various administrative and clerical positions across its departments. This opportunity offers flexibility, competitive pay, and the chance to work in one of the world’s most prestigious academic institutions.

Responsibilities

• Act as the first point of contact for students, staff, and visitors in administrative offices
• Manage telephone inquiries and generic email inboxes
• Update and maintain records using University IT systems
• Arrange training events, including room bookings, catering, and travel accommodations
• Implement administrative procedures and set up new office systems
• Compile agendas and draft minutes for team meetings
• Create and maintain spreadsheets and data tables
• Perform general clerical tasks such as mail distribution and photocopying
• Manage diaries for senior staff members (for Personal Assistant roles)
• Prepare and circulate papers, agendas, and briefing notes
• Provide administrative support on financial matters using the University’s Oracle system
• Welcome visitors and provide general advice (for Receptionist roles)
• Handle room bookings and issue temporary parking permits

Benefits and Perks

• Highly competitive rate of pay
• 38 days of holiday pay pro rata (including bank holidays and fixed closure periods)
• Varied assignments across University departments
• Flexibility in terms of assignment duration and working hours
• Access to University training courses
• Opportunity to gain experience with a prestigious employer

Company Overview

The University of Oxford is a world-renowned center of excellence in research and teaching. With over 13,000 staff and a student population exceeding 23,000, it operates within a highly devolved structure comprising 130 departments. The University’s annual income surpasses £1.3 billion, with external research contracts exceeding £530 million per annum.

Company Culture

Oxford University fosters an environment of innovation and entrepreneurship. The institution is committed to maintaining its position as one of Europe’s most innovative universities, having created more than 80 spin-off companies. The Temporary Staffing Service, a non-profit entity within the University, plays a crucial role in supporting various departments by providing flexible staffing solutions.

Career Growth Opportunities

Working with the Temporary Staffing Service offers unique opportunities to: – Gain diverse experience across multiple University departments – Develop a wide range of administrative and organizational skills – Network within a prestigious academic institution – Potentially transition into permanent roles within the University

Diversity, Equity, Inclusion, and Belonging

The University of Oxford is committed to fostering an inclusive culture that promotes equality, values diversity, and maintains a working, learning, and social environment in which the rights and dignity of all its staff and students are respected.

Equal Opportunity Statement

The University of Oxford is an equal opportunity employer and values diversity. We are committed to equality of opportunity and to a proactive and inclusive approach to equality, which supports and encourages all under-represented groups, promotes an inclusive culture, and values diversity.

Remote Work Policy

Most assignments are based on-site at various University locations, primarily in Oxford’s city center, Headington’s Old Road campus, and John Radcliffe hospital sites. Working hours typically fall between 8:00 AM and 6:00 PM, Monday through Friday.

Application Process

1. Email your current CV to tssapply@admin.ox.ac.uk
2. If your skills match current or upcoming requirements, you’ll be invited to complete an online application
3. Attend a registration interview
4. For administrative or secretarial roles, complete an online skills assessment prior to the interview

Application Deadline

Info not available

How to Apply

To apply, please follow these steps: 1. Email your CV to tssapply@admin.ox.ac.uk 2. Call the Recruitment Team at 01865 612360 for any queries 3. Complete the online application form when invited

For those who have previously registered with the Temporary Staffing Service, please call the office at 01865 612361 or email tssapply@admin.ox.ac.uk with an updated CV and your current availability for work.

Social Media Links

For more information about the University of Oxford, visit: – University of Oxford Website – Equality & Diversity Unit

FAQs or Additional Information

Q: What types of roles are available through the Temporary Staffing Service?

A: The service primarily offers administrative, secretarial, PA, and reception roles. Duties can range from basic clerical tasks to complex administrative support for senior staff.

Q: Is previous experience at the University of Oxford required?

A: While not mandatory, previous experience at the University is highly desirable as it demonstrates familiarity with the institution’s structure, procedures, and IT systems.

Q: Can international applicants apply for these temporary positions?

A: All applicants will be asked to provide evidence of an existing right to work in the UK. Please contact the Temporary Staffing Service for further information or guidance regarding eligibility.

Q: Are there opportunities for permanent positions through the Temporary Staffing Service?

A: While the service primarily offers temporary assignments, these roles can sometimes lead to permanent opportunities within the University. Temporary staff are often encouraged to apply for permanent positions that become available.

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