Job Summary Table of Research Administrator

Job Description Summary

A pivotal administrative role supporting world-class academics and researchers at Imperial College London’s National Heart and Lung Institute, providing comprehensive administrative support for research activities in a prestigious academic environment.

🔍 Research Administrator Role: Key Responsibilities

The Research Group Administrator position at Imperial College London represents an outstanding opportunity for administrative professionals seeking to advance their careers within a leading academic research institution. As a Research Administrator, you will serve as the administrative backbone of the National Heart and Lung Institute (NHLI), supporting groundbreaking cardiovascular and respiratory research.

Responsibilities

• 👋 Front-facing representation: Serve as the first point of contact for the research group, welcoming visitors and promoting a positive impression of both NHLI and Imperial College London.
• 📅 Calendar management: Efficiently manage diaries for the Head of Division and Section leaders, coordinating complex schedules and organizing travel arrangements.
• 📝 Committee support: Act as Secretary for Section meetings and committees, preparing agendas, papers, and minutes in collaboration with committee Chairs, while coordinating subcommittees and working groups as needed.
• 💻 Information management: Maintain electronic and online information systems, including professional activities, CVs, publication lists, and membership registrations, ensuring meticulous record-keeping.
• 📊 Research documentation: Utilize document referencing software such as Symplectic to organize and maintain research outputs and documentation.
• 🎓 Event coordination: Organize seminars, interviews, conferences, and workshops to facilitate knowledge exchange and collaboration within the research community.

📚 Experience and Qualifications for Academic Administration

Working at the National Heart and Lung Institute requires a unique blend of administrative skills and academic understanding. The ideal candidate will bring substantial experience and qualifications to this research administration role.

• Degree-level education or equivalent practical experience in a similar role
• Exceptional verbal and written communication skills for interacting with staff at all levels
• Demonstrated experience in organizing academic events including seminars, interviews, and conferences
• Previous experience working within higher education administration, ideally in a research-focused environment
• Familiarity with academic document management systems and referencing software
• An adaptable and flexible approach to daily administrative challenges
• Strong attention to detail and excellent organizational abilities
• Capacity to work independently while supporting multiple stakeholders

🌟 Benefits of Working at Imperial College London

Imperial College London offers a comprehensive benefits package that recognizes and rewards the contributions of its staff members. As a Research Group Administrator, you’ll enjoy:

Benefits and Perks

• 💰 Competitive compensation: A sector-leading salary range of £40,201 – £44,722 per annum
• 🏖️ Generous leave: 39 days of annual leave, providing excellent work-life balance
• 💼 Pension scheme: Access to generous pension schemes ensuring your long-term financial wellbeing
• 🧘 Wellness facilities: On-site leisure facilities to support your physical and mental health
• 🚲 Commuter benefits: Cycle-to-work scheme and interest-free season ticket loans for travel
• 🏆 Professional development: Opportunities for continued learning and career advancement in a world-class institution
• 📱 Flexible working: Hybrid working policy from day one, allowing for better work-life integration
• 👨‍👩‍👧‍👦 Family support: Generous family leave packages to support your personal commitments

🏢 Company Overview

Imperial College London ranks among the global top ten universities, where scientific imagination leads to world-changing impact. As a member of this vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and an extensive global network.

The university tackles some of the world’s most challenging problems, from global health to climate change, AI to business leadership. Joining Imperial means becoming part of something bigger – an institution where your contribution will have a lasting impact on society.

Company Culture

Imperial College London cultivates a culture of innovation, excellence, and inclusion. The institution operates on core values of respect, collaboration, excellence, integrity, and innovation. Every member of the Imperial community is expected to embody these values in their daily work.

The university is deeply committed to creating an inclusive working environment for all, eliminating discrimination, and working toward equality of opportunity. Imperial actively encourages applications from diverse backgrounds, communities, and industries, recognizing that diverse skills, experiences, and abilities strengthen the institution as a whole.

Career Growth Opportunities

Working as a Research Group Administrator at Imperial College London opens doors to numerous professional development pathways. The university supports administrator progression through specialized training programs, mentorship opportunities, and potential advancement into senior administrative roles, research management positions, or specialized areas such as grants management, research ethics, or academic operations.

The skills and experience gained in this role are highly transferable across the higher education sector and beyond, providing a solid foundation for long-term career growth.

Diversity, Equity, Inclusion, and Belonging

Imperial College London works actively toward equality of opportunity, eliminating discrimination, and creating an inclusive working environment for all. The university encourages applications from all backgrounds, communities, and industries, committed to employing a team with diverse skills, experiences, and abilities.

Equal Opportunity Statement

Imperial College London is an equal opportunity employer that values diversity and is committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or genetics.

Remote Work Policy

This Research Group Administrator position offers a hybrid working arrangement, combining on-site presence at the Hammersmith Campus with remote work flexibility. Imperial College provides the necessary tools and support to ensure productivity regardless of work location, recognizing the importance of work-life balance.

Application Process

1. Review the complete job description and requirements
2. Prepare your resume/CV and supporting documents
3. Submit your application through Imperial College London’s online application system
4. If shortlisted, participate in the interview process
5. Reference checks and offer process

Application Deadline

Applications must be submitted by 13 May 2025.

How to Apply

To apply for this position, please visit the Imperial College London jobs portal and follow the application instructions. For further details about the role, please contact Laura Rogers at laura.rogers@imperial.ac.uk.

Imperial College London reserves the right to close the advertisement prior to the stated closing date should they receive a high volume of applications. Early application is therefore advised.

If you encounter any technical issues during the application process, please email support.jobs@imperial.ac.uk for assistance.

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