Job Summary Table of Receptionist & Travel Coordinator

Job Description Summary

Clifford Chance, a leading international law firm, is seeking a dedicated Receptionist – Travel Coordinator to join their Luxembourg office. This multifaceted role combines reception duties with travel coordination, offering a unique opportunity to contribute to the firm’s professional environment and support its global operations.

🌟 Responsibilities

• Reception Management
  • Operate the switchboard and handle incoming and outgoing calls
  • Greet and register external guests, clients, and suppliers
  • Manage parking reservations and entry badge issuance
  • Track deliveries and coordinate with external couriers
  • Maintain visitor logs and ensure a professional front desk atmosphere
• Meeting Room Coordination
  • Schedule and oversee meeting room bookings
  • Arrange internal and external meetings
  • Set up and maintain meeting rooms, including beverage restocking
  • Ensure meeting room supplies are well-stocked
• Travel Coordination
  • Plan travel itineraries for staff, including flights, hotels, and ground transportation
  • Coordinate with the travel agency and maintain communication with other Clifford Chance offices
  • Oversee and optimize travel arrangements for efficiency and cost-effectiveness
• Administrative Support
  • Handle mail sorting and distribution
  • Keep telephone directories up to date
  • Process business card orders
  • Monitor budgets and manage invoice tracking and verification
  • Provide occasional support to other departments (Facilities, Business Development, HR)
• Catering Arrangements
  • Organize catering services for various events (breakfasts, lunches, receptions)
  • Make restaurant bookings as required

🌈 Benefits and Perks

• Opportunity to work in a prestigious international law firm
• Professional development through bespoke in-house training
• Exposure to a diverse, global work environment
• Potential for part-time work arrangements
• Chance to be part of an inclusive and team-based work culture

🏢 Company Overview

Clifford Chance stands as one of the largest international law firms globally, boasting over 33 offices worldwide. The firm is dedicated to surpassing client expectations by delivering top-tier legal advice that combines global standards with in-depth local expertise. With a presence spanning jurisdictions, cultures, and languages, Clifford Chance offers clients a truly international perspective.

🌱 Company Culture

At Clifford Chance, the focus is on fostering an inclusive, friendly, and team-based approach to work. The firm believes in creating rewarding and stimulating careers, filled with opportunities to learn, thrive, and grow. This culture is reflected in their one-firm global strategy, which emphasizes targeted growth led by the needs of core clients across various sectors and geographies.

🚀 Career Growth Opportunities

Joining Clifford Chance as a Receptionist – Travel Coordinator opens doors to a world of opportunities within the legal services industry. The firm’s commitment to professional development ensures that employees have access to:

• Bespoke in-house training programs
• Exposure to international business practices
• Opportunities to work with diverse teams and clients
• Potential for career advancement within the firm’s global network

🌈 Diversity, Equity, Inclusion, and Belonging

Clifford Chance is committed to creating an inclusive environment where diversity is celebrated. The firm understands that its true asset is its people and strives to treat all employees and applicants fairly and equally, regardless of their background or identity. This commitment extends to:

• Gender equality initiatives
• Cultural diversity programs
• LGBTQ+ inclusion efforts
• Disability support and accessibility

⚖️ Equal Opportunity Statement

Clifford Chance is an equal opportunity employer. We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law.

🏠 Remote Work Policy

While this position is primarily on-site at the Luxembourg office, Clifford Chance recognizes the importance of flexibility in the modern workplace. The firm may offer hybrid working arrangements depending on the role’s requirements and individual circumstances.

📝 Application Process

1. Review the job description and requirements carefully
2. Prepare your CV and cover letter, highlighting relevant experience
3. Submit your application through the official Clifford Chance careers website
4. If selected, participate in initial screening interviews
5. Attend in-person interviews with the hiring team
6. Complete any required assessments or background checks
7. Receive and review the job offer

⏰ Application Deadline

Info not available

🔗 How to Apply

To apply for the Receptionist – Travel Coordinator position at Clifford Chance Luxembourg, please visit the official job posting and follow the application instructions provided.

📱 Social Media Links

• LinkedIn
• Twitter
• Facebook

❓ FAQs or Additional Information

Q: Is fluency in multiple languages required for this position?

A: Yes, proficiency in French and English is essential, while German and Luxembourgish are considered beneficial.

Q: What are the key skills required for this role?

A: Key skills include proficiency in Office 365 tools, excellent time management, strong organizational abilities, and adaptability to a fast-paced environment.

Q: Is there opportunity for career growth within Clifford Chance?

A: Yes, Clifford Chance is committed to employee development and offers various opportunities for career advancement within its global network.

In conclusion, the Receptionist – Travel Coordinator role at Clifford Chance Luxembourg offers a unique opportunity to join a prestigious international law firm. This position combines administrative expertise with travel coordination, requiring a versatile professional who can manage multiple responsibilities efficiently. If you’re looking for a challenging role in a dynamic, global environment, this could be the perfect opportunity for you.

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