Job Summary Table of Property Management Assistant

🏢 Job Description Summary

BNP Paribas Real Estate Luxembourg is hiring a full-time Property Management Assistant (m/f) to support their Property Management department in Luxembourg. This role includes a range of administrative, coordination, and accounting tasks supporting Key Account Managers and ensuring smooth operations.

📋 Responsibilities of a Property Management Assistant in Luxembourg

🗂️ General Administrative Tasks

• Handle daily correspondence and manage incoming/outgoing mail.
• Perform scanning, filing, and archiving of property records.
• Maintain procurement-related documents and data.
• Create and manage third-party accounts (tenants, suppliers, owners).
• Handle key and badge distribution.
• Process invoices: print, stamp, and file them appropriately.

🤝 KAM (Key Account Manager) Assistance

• Provide essential support to KAMs in managing client portfolios.
• Monitor and respond to tenant service requests.
• Schedule and coordinate meetings with suppliers, tenants, and contractors.
• Draft and circulate tenant notices regarding maintenance or inspections.
• Communicate with suppliers for quotes, interventions, or billing updates.
• Prepare contracts, letters, and meeting minutes (AGMs, syndicate meetings).
• Upload and organize files on internal servers.
• Track legal building checks and compliance.
• Oversee leasing documentation including submission and tracking with authorities.
• Assist with insurance claims: create case files, follow up on reimbursements, and organize expert assessments.
• Manage order forms and ensure correct filing and signature processes.
• Compile monthly, quarterly, and annual client reports.
• Input data on client platforms such as Deepki.
• Record monthly consumption data for tracking.

💰 Accounting and Financial Duties

• Input supplier invoices and contracts into the accounting system.
• Enter bank statement records and reconcile accounts.
• Follow up on supplier payment reminders.
• Track bank guarantees.

🎁 Benefits and Perks

• Opportunity to work at a leading global real estate company.
• A dynamic team-based environment.
• Exposure to diverse aspects of property management.
• Stable full-time permanent contract (CDI).
• Career progression opportunities within BNP Paribas Group.

🏙️ Company Overview

BNP Paribas Real Estate Advisory & Property Management Luxembourg SA is a subsidiary of the BNP Paribas Group, offering professional services across the full real estate cycle. With operations in transactions, consulting, valuation, property and investment management, the company is renowned for its integrated service model and excellence in client service.

🤝 Company Culture

BNPP REAPM values professionalism, collaboration, and employee well-being. Their inclusive work environment encourages team members to grow, share ideas, and contribute meaningfully to the business. They foster a structured yet dynamic workplace with a strong emphasis on accountability and efficiency.

🚀 Career Growth Opportunities

Working at BNP Paribas Real Estate offers long-term growth potential. From on-the-job learning to vertical promotions and cross-functional transfers, the company supports career development at every level. Employees benefit from being part of a major global financial group with mobility across countries and departments.

🌍 Diversity, Equity, Inclusion, and Belonging

BNP Paribas is committed to fostering an inclusive workplace where differences are celebrated. The company supports equity and belonging through policies that prevent discrimination and promote equal opportunities.

⚖️ Equal Opportunity Statement

BNPP REAPM is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, or disability status.

💻 Remote Work Policy

This is an on-site role based in Luxembourg City. Remote work is not a standard part of this position, but internal flexibility may be considered depending on tasks and manager discretion.

📬 Application Process

1. Visit the LinkedIn job post
2. Submit your updated CV and cover letter.
3. If shortlisted, you will be contacted for an interview by BNP Paribas Real Estate HR.

📅 Application Deadline

Info not available – Apply as soon as possible to ensure consideration.

✅ How to Apply

Apply directly through LinkedIn Job Post. Ensure your application includes all necessary documentation and reflects your experience in administrative and property support roles.

🌐 Social Media Links

• LinkedIn – BNP Paribas Real Estate
• Twitter – BNP Paribas
• Facebook – BNP Paribas

❓ FAQs or Additional Information

• Is French required?
• Yes, along with English and German.
• Is this a permanent role?
• Yes, this is a full-time CDI (permanent contract).
• Is industry experience required?
• Experience in property management or administrative support is preferred.

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