📊 Job Summary Table of Project Coordinator

🔍 Job Description Summary

The Project & Stakeholder Engagement Coordinator will support CALSTART’s strategic sustainability campaigns by managing stakeholder relationships, coordinating global events, and ensuring seamless project execution in a fast-paced, mission-driven environment.

⚡ Project Coordinator Responsibilities

• Event & International Network Coordination: Track deadlines and coordinate timelines for major global sustainability events, including UNFCCC conferences (COP, CEM), ITF, and virtual Global MOU meetings, ensuring all deliverables stay on schedule and meet quality standards.
• Project Management Excellence: Monitor project timelines across multiple initiatives, implement effective follow-up procedures on key tasks including stakeholder outreach and internal deliverables to ensure project success and stakeholder satisfaction.
• Event Organization Support: Invite and coordinate panelists for sustainability events, track submissions meticulously, and ensure timely responses from both staff members and external participants to create seamless event experiences.
• Logistics & Administrative Support: Arrange comprehensive travel logistics, particularly for the Senior Director and representatives attending international sustainability events including the Global MOU Summit.
• Information Management: Organize and maintain the DTZ SharePoint repository with meticulous attention to detail, ensuring easy accessibility and up-to-date documentation for funder reports, presentations, and annual reports.
• Stakeholder Relationship Management: Cultivate and nurture relationships with global sustainability stakeholders to enhance collaboration and partnership opportunities that advance CALSTART’s mission of transportation decarbonization.
• Communication Coordination: Assist in drafting and coordinating communications related to sustainability events and meetings, ensuring clear, consistent messaging aligned with organizational goals.

🏆 Qualifications for Project Coordinator Success

Essential Qualifications

A successful Project & Stakeholder Engagement Coordinator at CALSTART will bring 3-5 years of professional experience in a similar role, backed by a Bachelor’s degree in Sustainability, Planning, Policy, Communications, or a related field. Your exceptional organizational abilities and time management skills will be essential for juggling multiple priorities in our fast-paced environment.

Your excellent communication skills and proactive approach to stakeholder engagement will help you thrive when working with high-level partners in the sustainability sector. Detail-orientation is crucial for tracking deadlines, following up on tasks, and maintaining meticulous records that keep our projects running smoothly.

Proficiency in Microsoft Office Suite (particularly Outlook, Excel, Word, and PowerPoint) and SharePoint is required, as these tools form the backbone of our project management systems. Previous experience coordinating events, managing international partnerships, or engaging stakeholders in global settings will give you a significant advantage in this role.

Desired Additional Qualifications

While not required, fluency in Spanish or French would be highly valuable for international stakeholder engagement. Prior experience working specifically in policy, sustainability, or international collaboration settings would be an ideal background for understanding the complexities of our work.

💼 About CALSTART: Driving Sustainable Transportation

For over three decades, CALSTART has been at the forefront of transportation decarbonization and clean air advocacy. As a mission-driven industry organization, we develop, assess, and implement large-scale, zero-emission transportation solutions that mitigate climate change while supporting economic growth.

Our work extends beyond theory—we create real-life impact by collaborating with businesses, organizations, governments, and communities to ensure clean air and equitable access to clean transportation for all. CALSTART provides vital scientific, technical, and policy support for regulatory development and accelerates the advancement of clean technology and infrastructure.

🌱 Company Culture: Collaboration and Innovation

At CALSTART, we’ve built a tight-knit team of world-class innovators, business minds, and change agents who are passionately committed to our mission of sustainable transportation. Our culture places team success ahead of individual achievement, fostering an environment where collaboration drives innovation.

We recognize that not every candidate will match our qualifications list 100%, and we value diverse perspectives and experiences. If your background isn’t perfectly aligned but you believe you would make a great addition to our sustainability-focused team, we enthusiastically welcome your application.

🚀 Career Growth Opportunities in Sustainability

Joining CALSTART means becoming part of a growing field at the intersection of sustainability, transportation, and policy development. We’re committed to the continued professional development and growth of our employees, making strategic investments in your success through mentorship, training opportunities, and exposure to cutting-edge sustainability initiatives and global partnerships.

🌍 Benefits and Perks at CALSTART

We believe in caring for both your personal well-being and professional success, offering a comprehensive benefits package that includes:

• 100% company-paid comprehensive health benefits covering Medical, Dental, and Vision
• Short Term Disability, Long Term Disability, and Life Insurance fully covered by CALSTART
• Competitive retirement plan with generous company contributions
• Flexible Spending Accounts (FSA) for both Health and Dependent Care
• Three weeks of vacation time in the first year of employment
• Eleven paid company holidays annually
• Paid sick time and family leave
• Additional benefits that support work-life balance and personal wellness

♻️ Diversity, Equity, Inclusion, and Belonging

CALSTART fosters an inclusive environment where decisions are based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.

📝 Application Process

When applying, please be aware of recruiting scams. All legitimate communication from our recruitment team will come from an official calstart.org email address. We will never text you about a role you haven’t applied to or shown interest in, conduct interviews via text or Zoom chat, or request fees or personal information such as social security numbers or bank details during the recruitment process.

✅ How to Apply

To join our team as a Project & Stakeholder Engagement Coordinator and contribute to transportation decarbonization initiatives, please submit your application through the LinkedIn job posting.

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