Job Summary Table of Programme Assistant (M/F)

Job Description Summary 📋

An exciting opportunity has emerged for a Programme Assistant position within a prestigious European institution in Luxembourg. This role offers the chance to work in a dynamic, multicultural environment while supporting program management initiatives and expert coordination.

Programme Assistant Role and Responsibilities 💼

• Expert Management
  • Prepare forms and documentation for external experts
  • Create and maintain expert pools
  • Manage expert contracts and attendance monitoring
  • Generate statistical reports on expert engagement
• Financial Administration
  • Process reimbursement claims efficiently
  • Handle expert payments in collaboration with financial teams
  • Ensure compliance with payment procedures
  • Maintain accurate financial records
• Communication and Support
  • Disseminate information to experts regarding administrative procedures
  • Provide guidance on reimbursement rules and IT platforms
  • Monitor and respond to expert inquiries
  • Develop and maintain FAQ documents
• Event Organization
  • Support the coordination of virtual and on-site meetings
  • Assist in organizing evaluations and project reviews
  • Contribute to workshop and conference planning
  • Manage Advisory Board meeting logistics

Required Skills and Qualifications 🎯

• Excellent proficiency in English (C1 level minimum)
• Advanced knowledge of MS Office suite (Excel, Word, PowerPoint)
• Strong organizational and administrative skills
• Ability to work in a multicultural environment

Preferred Experience 🌟

• Familiarity with EU grants IT tools (COMPASS, ECS/EMI, Ares)
• Background in expert management and monitoring
• Experience with European research programmes
• Knowledge of evaluation procedures for EU grants

Benefits and Perks 🎁

• Competitive hourly rate of €25.61 (gross)
• Opportunity to work in a European institution
• Professional development opportunities
• Multicultural work environment

Company Culture 🏢

Join a dynamic European institution that values collaboration, innovation, and cultural diversity. Work alongside professionals from various backgrounds while contributing to important European initiatives.

Career Growth Opportunities 📈

This position offers excellent exposure to European institutional operations and the chance to develop expertise in: – Program management – Expert coordination – Financial administration – Event organization – International collaboration

Diversity, Equity, and Inclusion 🌍

Our institution embraces diversity and promotes an inclusive work environment where all employees can thrive regardless of their background, culture, or nationality.

Application Process 📝

1. Submit your application through the official portal
2. Complete all required documentation
3. Participate in the selection process
4. Undergo necessary background checks

How to Apply 🔍

Interested candidates should apply through the official portal: Apply Here

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