Job Summary Table of Postdoctoral Researcher

Job Description Summary

An exciting opportunity for a Course Administrator and Personal Assistant to provide comprehensive administrative support for the MSc Programme in Translational Health Sciences at the prestigious University of Oxford, while also serving as PA to Professor Trish Greenhalgh and Dr Anne Ferrey.

🌟 Course Administrator Oxford University Position Details

Are you an exceptional administrator with strong organizational skills looking to join one of the world’s leading academic institutions? The Nuffield Department of Primary Care Health Sciences at the University of Oxford is seeking a dedicated Course Administrator and Personal Assistant to support their MSc Programme in Translational Health Sciences. This role offers a unique opportunity to contribute to academic excellence while working in a flexible hybrid environment.

The successful candidate will become an integral part of the Interdisciplinary Research in Health Sciences (IRIHS) research group, supporting both the academic delivery of the course and providing personal assistance to senior faculty members. This position is ideal for someone who thrives in a dynamic academic setting and enjoys diverse administrative responsibilities.

📋 Key Responsibilities of the Course Administrator Oxford University Position

As the Course Administrator and PA, you will be entrusted with a wide range of important duties that directly support the successful operation of the MSc Programme in Translational Health Sciences. Your primary responsibilities will include:

• Coordinating the student admissions process, including arranging interviews and managing related documentation
• Facilitating course timetabling and ensuring all course materials are prepared and accessible
• Scheduling guest speakers and organizing live teaching sessions
• Processing assignment paperwork and maintaining academic records
• Supporting financial administration related to the course
• Managing diaries and organizing meetings for Professor Trish Greenhalgh and Dr Anne Ferrey
• Serving as a liaison between the department and the Department of Continuing Education
• Providing general administrative support to the IRIHS research group
• Maintaining effective communication with students, faculty, and administrative staff
• Implementing and improving administrative processes to enhance course delivery

This role requires exceptional attention to detail, outstanding organizational abilities, and excellent communication skills. You’ll need to be proactive, capable of managing multiple priorities simultaneously, and comfortable working both independently and as part of a team.

🎯 Required Skills and Qualifications for Course Administrator Oxford University

The ideal candidate for this Course Administrator position will possess:

• Proven organizational skills with demonstrated ability to prioritize tasks effectively
• Strong initiative and the ability to work independently on multiple projects
• Exceptional attention to detail and excellent time-management skills
• Outstanding written and verbal communication abilities, particularly via email
• Proficiency with Microsoft Office applications and administrative software
• Ability to work collaboratively in a team environment
• Flexibility and adaptability in approach to work
• Previous experience in academic administration would be advantageous

The successful candidate will demonstrate a proactive approach to problem-solving and a commitment to supporting academic excellence. Experience in higher education settings, particularly in course administration, would be highly beneficial but is not mandatory.

💼 Work Environment and Location

This Course Administrator position is based at the Nuffield Department of Primary Care Health Sciences, located in the Radcliffe Primary Care Building on Woodstock Road, Oxford. The department offers a supportive and collaborative working environment with state-of-the-art facilities.

The role offers a hybrid working arrangement, allowing for a regular pattern of remote work to be agreed upon with the line manager. This flexibility enables a healthy work-life balance while maintaining effective support for the program and faculty members.

📊 Benefits and Perks

• Competitive salary range: £31,459 – £36,616 with a discretionary range to £39,749 per annum (pro-rata)
• Flexible working arrangements with hybrid options
• Opportunity to work with leading academics in a prestigious institution
• Access to University of Oxford staff benefits and facilities
• Professional development opportunities within the University
• Supportive and collaborative work environment
• Being part of a world-renowned academic institution

🏫 Company Overview

The University of Oxford is one of the world’s oldest and most prestigious academic institutions, consistently ranking among the top universities globally. With a rich history dating back to the 11th century, Oxford continues to be at the forefront of teaching and research across a wide range of disciplines.

The Nuffield Department of Primary Care Health Sciences is recognized internationally for its excellence in research and teaching. The department is committed to developing the evidence base for primary care and providing high-quality education for healthcare professionals.

📈 Career Growth Opportunities

Working at the University of Oxford provides numerous opportunities for professional development and career advancement. The university offers access to training programs, workshops, and resources to support your growth. This role could serve as an excellent stepping stone for those seeking to build a career in academic administration or research support.

🌈 Diversity, Equity, Inclusion, and Belonging

The University of Oxford is committed to fostering an inclusive culture which promotes equality, values diversity, and maintains a working, learning, and social environment in which the rights and dignity of all its staff and students are respected. The university aims to provide an inclusive environment that enables all members of the university community to reach their full potential.

⚖️ Equal Opportunity Statement

The University of Oxford is an equal opportunity employer and is committed to equality and valuing diversity. Applications are particularly welcome from women and black and minority ethnic candidates, who are under-represented in academic posts in Oxford.

🏠 Remote Work Policy

This Course Administrator position offers a hybrid working arrangement, with the opportunity to work remotely for a portion of the working week. The specific pattern of remote working will be agreed upon with the line manager, ensuring that the needs of the role and the department are met while providing flexibility for the postholder.

📝 Application Process

1. Prepare your CV and Supporting Statement, ensuring that your Supporting Statement addresses how you meet each of the selection criteria outlined in the job description
2. Submit your application through the University of Oxford’s online recruitment system
3. If shortlisted, attend an interview scheduled for Monday 19 or Tuesday 20 May 2025

⏰ Application Deadline

The closing date for applications is 12:00 noon on Wednesday 23 April 2025.

📨 How to Apply

To apply for this Course Administrator position, please visit the University of Oxford’s online recruitment system via the link below. You will be required to upload a CV and a Supporting Statement as part of your application. The Supporting Statement should include a cover letter and clearly describe how you meet each of the selection criteria listed in the job description.

For an informal discussion about the post, please contact: sally.carr@phc.ox.ac.uk

Apply online: University of Oxford Recruitment

Please note: This role will not attract sufficient points to obtain a sponsored skilled worker visa under the points-based immigration system. However, applications are welcome from candidates who don’t currently have the right to work in the UK but would be eligible to obtain a visa via another route.

❓ FAQs or Additional Information

Q: Is this role suitable for someone without previous academic administration experience?

A: While experience in academic settings is advantageous, candidates with strong administrative skills from other sectors are encouraged to apply.

Q: What are the working hours for this part-time position?

A: The role is 70% FTE, equivalent to 25.6 hours per week. Specific working patterns can be discussed with the line manager.

Q: Can I apply if I require visa sponsorship?

A: This role will not attract sufficient points to obtain a sponsored skilled worker visa. However, applications are welcome from candidates who would be eligible to obtain a visa via another route.

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