Job Summary Table of Operational Assistant

📋 Job Description Summary

Gunia Consulting, a boutique recruitment firm in Switzerland, seeks a reliable Operational Assistant to drive key operational areas while supporting Executive Search and Professional Search services across the DACH region and Nordics. This remote freelance position offers 15-20 hours weekly with potential for full-time growth.

🎯 Operational Assistant Responsibilities

Structure & Administration Excellence – Maintain and organize comprehensive templates, presentations, and internal folder systems – Prepare detailed briefings and ensure clean, professional documentation standards – Track tools, calendars, checklists, and streamline internal operational processes – Support the founder with structured administrative frameworks

ATS & Data Management Operations – Maintain and structure candidate databases and search data within Zoho Recruit system – Upload CVs, detailed notes, and track interview status progression – Ensure exceptional data quality standards and support comprehensive process tracking – Generate reports and maintain recruitment pipeline visibility

Social Media & Content Calendar Management – Own complete planning and scheduling of LinkedIn content calendar strategy – Research trending topics and propose engaging post ideas for recruitment industry – Draft compelling content (optional) and coordinate with freelance design team – Utilize Canva or Figma for visual content creation and brand consistency

Website & CMS Operations – Update open roles, fresh content, and industry insights on company website – Coordinate minor content adjustments and collaborate with web design team – Manage CMS platforms effectively (Webflow experience highly preferred) – Ensure website accuracy and professional presentation

💼 Benefits and Perks

• Flexible Remote Work Environment: Complete location independence with Central European Time preference
• Direct Founder Access: Work closely with company leadership without bureaucratic layers
• Growth Potential: Start with 15-20 hours weekly, potential expansion to full-time role
• Operational Autonomy: Clear responsibilities without micromanagement, encouraging independent decision-making
• Long-term Collaboration: Stable freelance partnership with growing recruitment consultancy
• Professional Development: Gain extensive experience in recruitment operations and business administration

🏢 Company Overview

Gunia Consulting operates as an owner-led, boutique recruitment firm strategically based in Switzerland. The company delivers specialized Executive Search, Professional Search, and Interim Recruiting services to diverse clients spanning the DACH region and Nordic countries. Their client portfolio includes prestigious banks, innovative MedTech companies, dynamic startups, and established SMEs.

Currently founder-managed with selective background support, Gunia Consulting represents a modern, focused work environment within the competitive recruitment consultancy landscape. The company prioritizes quality service delivery and maintains strong client relationships through personalized attention and strategic talent acquisition.

🌟 Company Culture

Gunia Consulting fosters a culture of excellence, independence, and professional growth. The operational assistant role embodies their commitment to structured processes while maintaining flexibility and innovation. Team members enjoy autonomy in their responsibilities, direct communication channels, and opportunities to contribute meaningfully to company development.

The work environment emphasizes results-driven performance, collaborative problem-solving, and continuous improvement. Remote work culture promotes work-life balance while maintaining high professional standards and client service excellence.

📈 Career Growth Opportunities

This operational assistant position offers exceptional career advancement potential within the recruitment industry. Starting as a freelance role with 15-20 hours weekly, successful candidates may transition to full-time positions with expanded responsibilities.

Growth opportunities include developing expertise in recruitment operations, client relationship management, and potentially advancing to senior operational roles. The direct founder access provides unique mentorship opportunities and insight into business strategy and development.

Professional Development Areas:

• Advanced ATS management and recruitment technology
• Social media marketing and content strategy
• Business operations and process optimization
• Client research and market analysis techniques

🤝 Diversity, Equity, Inclusion, and Belonging

Gunia Consulting values diversity and seeks candidates from various backgrounds who bring unique perspectives to their operational team. The company supports equal opportunities regardless of nationality, gender, age, or cultural background, fostering an inclusive environment where all team members can thrive professionally.

⚖️ Equal Opportunity Statement

Gunia Consulting affirms commitment to equal employment opportunities and maintains non-discriminatory hiring practices. All qualified candidates receive consideration regardless of race, gender, age, nationality, religion, sexual orientation, or disability status.

🏠 Remote Work Policy

The operational assistant role operates entirely remotely with flexible scheduling within Central European Time zones. The company provides necessary digital tools and platforms for effective remote collaboration. Regular communication occurs through digital channels, ensuring seamless coordination with the founder and any supporting team members.

Remote work expectations include reliable internet connectivity, professional communication standards, and ability to manage independent work schedules while meeting established deadlines and quality standards.

📝 Application Process

1. Submit Application Materials: Send comprehensive CV (English or German) with cover letter explaining role fit
2. Initial Review: Application screening based on qualifications and experience alignment
3. Interview Process: Direct interview with founder discussing role expectations and operational requirements
4. Reference Check: Professional reference verification and final candidate assessment

⏰ Application Deadline

Info not available – Applications reviewed on rolling basis

📧 How to Apply

Submit your application directly through the LinkedIn job posting. Include your CV in English or German format and provide a compelling explanation of why this operational assistant role aligns with your career goals and qualifications.

Contact information and additional application details available through the official job posting link.

🔗 Social Media Links

• LinkedIn: Company Profile
• Professional Network: Access through LinkedIn job posting for company updates

❓ FAQs or Additional Information

Q: What digital tools experience is required for this operational assistant role?

A: Proficiency in Google Workspace, CMS platforms (Webflow preferred), and familiarity with Canva/Figma for content creation. Zoho Recruit experience is advantageous but not mandatory.

Q: Is German language proficiency mandatory?

A: English fluency is required as the working language. German skills represent a strong advantage for research activities and content development but are not strictly mandatory.

Q: What time zone flexibility exists for remote work?

A: Central European Time (CET) location is ideal, though nearby time zones may be considered for exceptional candidates.

Q: How does the role potentially expand to full-time?

A: Based on performance and business growth, the initial 15-20 hour weekly commitment may increase to full-time operational assistant responsibilities with expanded duties and compensation.

This operational assistant opportunity represents an exceptional chance to join a growing recruitment consultancy while developing comprehensive business operations expertise in a flexible, remote work environment.

Explore Blog Articles:

1. UK Skilled Worker Visa – Complete Guide
2. Sweden Job Seeker Visa – How to Apply
3. Portugal’s Job Seeker Visa – What You Need to Know
4. Germany EU Blue Card – Benefits and Requirements