Job Summary Table of Finance Specialist

Job Description Summary

The Finance and Grants Management Specialist will serve as a crucial member of Stanford University’s Division of Pulmonary, Allergy, and Critical Care Medicine (PACCM), managing sponsored research accounts and providing comprehensive financial administration for faculty portfolios.

📊 Finance Management Responsibilities

The Finance and Grants Management Specialist at Stanford’s PACCM division will play a pivotal role in managing the financial aspects of groundbreaking medical research. This position requires exceptional attention to detail and strong analytical skills to handle a diverse portfolio of funding sources. Your expertise will directly contribute to the division’s mission of improving the lives of patients with serious lung disease.

Key responsibilities include:

• Develop, prepare, and finalize comprehensive project budgets with detailed justifications for grant proposals
• Serve as the primary liaison between principal investigators, Office of Sponsored Research, and other departments
• Ensure proper award setup and fulfillment of cost-sharing requirements, initiating necessary cost transfers
• Review and approve expenditures while providing expert guidance on post-award spending and commitment activities
• Create detailed financial reports that support project status tracking and effective decision-making
• Participate in the contract closeout process by submitting final reports and required certifications
• Apply university and government policies to ensure compliance across all research projects
• Serve as a technical resource to principal investigators and other university staff
• Contribute to process improvements and lead staff in collaborative projects
• Provide mentorship and cross-training to team members as needed

🔍 Finance Specialist Qualifications Required

To excel in this finance specialist position at Stanford University, candidates must bring a strong foundation in research administration and financial management. The ideal candidate will possess:

• Bachelor’s degree plus three years of relevant experience, or equivalent combination of education and experience
• Fundamental knowledge of governmental regulations related to research funding
• Exceptional ability to interpret and communicate complex policies and procedures
• Outstanding oral and written communication skills for effective collaboration
• Strong analytical capabilities with demonstrated proficiency in Excel and web-based financial tools
• Solid accounting skills and understanding of accounting principles
• Ability to complete Cardinal Curriculum I and II within the first year
• Knowledge of procurement requirements, including sole-sourcing and vendor management
• Familiarity with property management requirements for equipment and fabrications
• Project management competency with meticulous attention to detail
• Ability to work independently while knowing when to seek assistance
• Comprehensive understanding of sponsored project scope and objectives
• Excellent time management and organizational skills

💼 Desired Qualifications for Grants Management

While the following qualifications are not required, they would significantly enhance a candidate’s application:

• 2+ years of experience as a Grants Manager or Financial Analyst in an academic institution
• Experience with current Stanford financial systems (OBI, SeRA, etc.)
• Knowledge of RMG and OSR processes
• Previous experience with clinical trial management
• Exceptional customer service skills
• Certified Accountant, Auditor, or similar professional credentials

🏢 Stanford University Overview

Stanford University stands at the forefront of innovation, having revolutionized how we live and enriched the world through groundbreaking research and discoveries. From pioneering search engines to life-saving medical breakthroughs, Stanford’s impact is immeasurable. The university’s diverse and dedicated staff of 17,000 plays a crucial role in supporting this mission of excellence and innovation.

The Division of Pulmonary, Allergy, and Critical Care Medicine (PACCM) consists of outstanding clinicians, scientists, and scholars dedicated to improving the lives of patients with serious lung disease. The team is committed to providing exceptional clinical and research training to future leaders in the field, conducting groundbreaking clinical investigations, and implementing positive changes in patient care through innovative research.

🌟 Benefits and Perks

Stanford University offers an exceptional package of benefits that support both professional growth and personal well-being:

• Career Development: Access to career development programs, tuition reimbursement, and opportunities to audit courses
• Intellectual Enrichment: Attend TedTalks, film screenings, or lectures by renowned authors and global leaders
• Comprehensive Care: Superb retirement plans, generous time-off policies, and family care resources
• Wellness Focus: World-class exercise facilities with hundreds of health and fitness classes, plus excellent healthcare benefits
• Campus Experience: Beautiful environment with historic sculptures, trails, and museums to explore
• Practical Support: Free commuter programs, ridesharing incentives, discounts, and more

📈 Career Growth Opportunities

Working at Stanford University opens doors to exceptional career advancement within one of the world’s leading academic institutions. As a Finance and Grants Management Specialist, you’ll develop specialized expertise in research administration while building a network of connections across the university. Stanford’s commitment to professional development includes opportunities for continuing education, specialized training, and mentorship programs that can propel your career forward.

🌈 Diversity, Equity, Inclusion, and Belonging

Stanford University is deeply committed to fostering a diverse, equitable, and inclusive environment where all employees can thrive. The university actively works to build a community that values different perspectives, backgrounds, and experiences, recognizing that diversity drives innovation and excellence.

⚖️ Equal Opportunity Statement

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

🏠 Remote Work Policy

This position is remote eligible, allowing qualified candidates to work from anywhere in the United States. Stanford University provides comprehensive support for remote employees, including necessary technology tools and regular communication channels to ensure seamless collaboration with on-site team members.

The compensation for this position will be based on the location of the successful candidate, with different pay structures depending on geographic region: – $93,871 to $109,557 per annum (within 10 Bay Area counties) – $72,106 to $95,835 per annum (all other regions)

📝 Application Process

1. Review the job description thoroughly to ensure your qualifications match the requirements
2. Prepare your resume and any supporting documents highlighting relevant experience
3. Submit your application through the Stanford Careers website
4. If selected, participate in the interview process, which may include both virtual and in-person components

📞 How to Apply

Interested candidates should apply directly through the Stanford Careers website. For questions regarding reasonable accommodations during the application process, please contact Stanford University Human Resources by submitting a contact form.

❓ Additional Information

• Job Code: 4482
• Employee Status: Regular
• Grade: H
• Requisition ID: 106387
• Work Arrangement: Remote Eligible
• Schedule: Full-time

For applicants requiring a reasonable accommodation for any part of the application or hiring process, please contact Stanford University Human Resources by submitting a contact form.

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