Job Summary Table of Executive Support Coordinator

Job Description Summary

Kingston University is seeking a dedicated Faculty Executive Support Coordinator to provide comprehensive administrative support to senior staff in the Faculty of Business and Social Sciences. This role offers an exciting opportunity to work in a dynamic higher education environment, contributing to the efficient operation of the faculty across two campus locations.

Responsibilities

• Provide professional administrative support to senior staff in the Faculty of Business and Social Sciences
• Coordinate a wide range of administrative functions to ensure efficiency and effectiveness
• Manage communication between the Faculty Leadership Team, academic teams, and the wider University
• Maintain accurate data and information, ensuring compliance with university policies and procedures
• Handle sensitive information with the utmost confidentiality
• Manage diaries effectively for senior staff
• Prepare high-quality documentation using various MS Office software packages
• Organize meetings, events, and travel arrangements as required
• Act as a liaison between different departments and external stakeholders
• Contribute to the development and improvement of administrative processes

Benefits and Perks

• Competitive salary range of £32,271 – £36,632 per annum
• Opportunity to work in a prestigious higher education institution
• Hybrid working arrangement across two campus locations
• Collaborative and committed team environment
• Professional development opportunities in higher education administration
• Access to university facilities and resources
• Generous annual leave entitlement
• Pension scheme

Company Overview

Kingston University is a dynamic and forward-thinking higher education institution located in Kingston upon Thames, London. The university is committed to delivering high-quality education, innovative research, and valuable contributions to society. With a diverse student body and a focus on practical, real-world learning, Kingston University prepares graduates to become adaptable, ambitious, and solutions-focused professionals.

Company Culture

At Kingston University, we foster a culture of innovation, collaboration, and inclusivity. The Faculty of Business and Social Sciences, which combines Kingston Business School and the School of Law, Social and Behavioural Sciences, is particularly dynamic and ambitious. We focus on addressing business and social challenges that impact us all, such as decision making, sustainable development, and individual resilience.

Our work environment encourages creativity, critical thinking, and a solutions-oriented approach. We value teamwork and open communication, creating a supportive atmosphere where staff can thrive and contribute to the university’s mission.

Career Growth Opportunities

Joining Kingston University as a Faculty Executive Support Coordinator opens up numerous avenues for professional growth and development. You’ll have the opportunity to:

• Expand your knowledge of higher education administration
• Develop advanced skills in project management and organizational leadership
• Build a strong network within the academic community
• Participate in professional development programs offered by the university
• Potentially progress to more senior administrative roles within the faculty or university

Diversity, Equity, Inclusion, and Belonging

At Kingston University, we are committed to building a truly inclusive environment where everyone can bring their authentic selves to work. We welcome applications from individuals of all backgrounds, including Black, Asian, and Minority Ethnic communities, LGBTQ+ individuals, and those with disabilities. Our diverse experiences and identities make us stronger, and we strive to create a workplace where everyone feels valued and empowered to succeed.

Equal Opportunity Statement

Kingston University is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to creating a diverse and inclusive workplace that reflects the community we serve.

Remote Work Policy

This position offers a hybrid working arrangement, with the expectation that the successful candidate will be present on campus for the majority of their working week. You will be based across our Penrhyn Road and Kingston Hill locations, allowing you to experience the vibrant campus atmosphere while also enjoying some flexibility in your work schedule.

Application Process

1. Review the job description and ensure you meet the qualifications
2. Prepare your CV and a cover letter highlighting your relevant experience
3. Submit your application through the online portal
4. If shortlisted, participate in an interview via MS Teams
5. Complete any additional assessments as required
6. Await the final decision from the hiring committee

Application Deadline

Applications for this position will be accepted until September 1, 2024.

How to Apply

To apply for the Faculty Executive Support Coordinator position, please click on the “Apply Now” button on the job posting page. If you require an alternative application format due to accessibility reasons, please email jobs@kingston.ac.uk or call the HR Shared Services team on 020 8417 3118.

Social Media Links

• LinkedIn
• Twitter
• Facebook

FAQs or Additional Information

Q: Is this position eligible for visa sponsorship?

A: Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. For specific queries about visa sponsorship, please contact the HR department.

Q: What is the expected start date for this position?

A: The start date will be discussed with the successful candidate, but we aim to fill this position as soon as possible.

Q: Are there opportunities for career progression within the university?

A: Yes, Kingston University values internal talent development and offers various opportunities for career growth and progression within the institution.

Q: What is the interview process like?

A: Interviews are expected to be held on September 13, 2024, via MS Teams. The process typically includes a panel interview and may involve a short task related to the role.

Q: Is there a probationary period for this position?

A: Yes, all new staff members at Kingston University undergo a probationary period. The exact duration will be specified in the contract of employment.

By joining Kingston University as a Faculty Executive Support Coordinator, you’ll be embarking on an exciting career in higher education administration. Your role will be crucial in supporting the Faculty of Business and Social Sciences, contributing to its dynamic and innovative approach to education and research. If you’re a detail-oriented professional with excellent organizational skills and a passion for supporting academic excellence, we encourage you to apply for this rewarding position.

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