Job Summary Table of Executive Assistant

Job Description Summary

A pivotal Executive Assistant role providing comprehensive support to the Director of the prestigious Bezos Centre for Sustainable Protein, while managing operations for the research group within Imperial College London’s Department of Bioengineering.

🌱 Executive Assistant Role at the Forefront of Sustainable Food Innovation

Are you a highly organized professional seeking to make an impact in the sustainable food sector? This Executive Assistant and Group Operations Officer position offers a unique opportunity to support pioneering work at the intersection of science, sustainability, and innovation. Working directly with the Director of the Bezos Centre for Sustainable Protein, you’ll play an essential role in advancing revolutionary research in alternative proteins.

The Bezos Centre for Sustainable Protein stands at the cutting edge of food innovation, uniting experts across industry, academia, and policy to accelerate the transition from conventional meat to sustainable alternatives. Your administrative expertise will directly contribute to the Centre’s mission of creating resilient, nutritious food systems through cultivated meat, plant-based foods, and fermentation innovations.

🔍 Executive Assistant Responsibilities

The Executive Assistant will provide comprehensive support to both the Director and the research group through various key responsibilities:

• Proactive Diary Management: Meticulously organize and oversee the Director’s schedule, ensuring efficient time management and prioritization of commitments.
• Confidential Information Handling: Exercise discretion and professionalism when managing sensitive communications and confidential materials.
• Professional Documentation: Draft and prepare high-quality correspondence, reports, and presentations with exceptional attention to detail and accuracy.
• Strategic Administrative Support: Coordinate administrative processes that underpin the operations and strategic initiatives of both the Director’s research group and the Bezos Centre.
• Event Organization: Plan and execute events, including managing logistics for high-profile external visits and stakeholder meetings.
• Project Support: Provide administrative guidance on various initiatives led by the Director, from initial planning through to successful completion.
• Cross-departmental Liaison: Serve as a key point of contact with HR, ICT, Finance, and Legal departments, ensuring smooth operations across divisions.
• Compliance Management: Maintain adherence to internal processes and external regulations, while effectively managing the Director’s budgets and administrative systems.
• Relationship Building: Cultivate robust working relationships with internal stakeholders across Imperial College, including senior leadership and various departments.
• External Engagement: Develop and nurture relationships with external partners, including government representatives, industry leaders, and academic collaborators both nationally and internationally.

💼 Executive Assistant Qualifications and Skills

The ideal Executive Assistant for this sustainable protein innovation role will possess:

• Proven experience providing executive support at senior levels, with demonstrated skill in managing complex diary arrangements and international travel logistics
• Exceptional organizational abilities with strong capacity to prioritize competing demands and manage multiple tasks simultaneously
• Advanced proficiency in Microsoft Office suite applications for professional document preparation
• Outstanding communication skills, both written and verbal, with ability to interact effectively with stakeholders at all levels
• Demonstrated discretion and judgment when handling confidential information and navigating sensitive situations
• A proactive approach to problem-solving with the ability to work independently and take initiative
• Strong attention to detail and commitment to maintaining high standards of accuracy
• Experience in financial planning and event organization within a large organization (Desirable)
• Background in higher education or similar sectors, with understanding of sustainability, engineering biology, or alternative proteins (Desirable)

🌟 Benefits of Joining the Executive Assistant Position

Working as an Executive Assistant at the Bezos Centre for Sustainable Protein offers exceptional benefits:

• Meaningful Impact: Contribute to groundbreaking work that addresses global challenges in food sustainability
• Professional Network: Access to world-class experts in regulatory science, biotechnology, and food innovation
• Collaborative Environment: Join a dynamic, innovative team working at the forefront of alternative protein development
• Career Advancement: Opportunity to develop professionally within a prestigious institution making significant impact in sustainable food science and policy
• Generous Leave: Enjoy 38 days of annual leave as part of a sector-leading benefits package
• Competitive Salary: Receive compensation within the range of £45,700 – £55,240 per annum
• Duration: This position is available for immediate start for up to 2 years initially, with potential extension subject to funding

🏢 Company Overview: Imperial College London

Imperial College London ranks among the global top ten universities, where scientific imagination drives world-changing impact. As part of Imperial’s vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with brilliant minds across nine London campuses and a global network.

The Bezos Centre for Sustainable Protein sits within the Department of Bioengineering at Imperial College London. This pioneering institution unites leading experts across industry, academia, and policy to accelerate the transition from conventional meat to alternative proteins. The Centre’s work spans cultivated meat, plant-based innovations, and fermentation-based food technologies, all contributing to more sustainable, resilient, and nutritious food systems. The RLA research group hosting this position is internationally recognized for its groundbreaking work in engineering biology and sustainable food, with particular expertise in microbial food production and fermentation techniques.

🌈 Company Culture and Values

Imperial College London fosters a culture of equality, diversity, and inclusivity. The institution works actively toward equality of opportunity, eliminating discrimination, and creating an inclusive working environment for all. Applications are encouraged from all backgrounds, communities, and industries, reflecting Imperial’s commitment to building diverse teams with varied skills, experiences, and perspectives.

Core values that define Imperial College’s community include: – Respect: Valuing every individual’s contribution and perspective – Collaboration: Working together to achieve greater outcomes – Excellence: Striving for the highest standards in all endeavors – Integrity: Maintaining ethical principles and transparency – Innovation: Embracing creative thinking and pioneering approaches

📝 Application Process

For this Executive Assistant position, interested candidates should:

1. Review the full job description and requirements carefully
2. Submit your application through the Imperial College London careers portal
3. Include a comprehensive CV highlighting relevant experience
4. Provide a tailored cover letter explaining your interest and suitability
5. Submit before the deadline of 1 June 2025

Note: Imperial College reserves the right to close the advert prior to the stated closing date should they receive a high volume of applications. Early submission is therefore advised to avoid disappointment.

For further details about the Executive Assistant role, interested candidates may contact: – Simon Partridge: s.partridge@imperial.ac.uk – Rodrigo Ledesma-Amaro: r.ledesma-amaro@imperial.ac.uk

For technical issues with the application process, contact: support.jobs@imperial.ac.uk

📅 Application Deadline

Applications for this Executive Assistant position must be submitted by midnight on Sunday, 1 June 2025.

🌐 Equal Opportunity Statement

Imperial College London is committed to equality of opportunity, eliminating discrimination, and creating an inclusive environment for all. The institution encourages applications from all backgrounds, communities, and industries, embracing diversity in skills, experiences, and abilities as essential to excellence.

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