Job Summary Table of Event Officer

Job Description Summary

The Institutional Events Officer will manage and deliver high-profile events that showcase Imperial College London’s work and connect the institution with key stakeholders, supporting the delivery of Imperial’s Strategy “Science for Humanity.”

Responsibilities

• Project manage and deliver a diverse portfolio of institutional events from concept development to post-event evaluation, including receptions, public lectures, and launches
• Deliver professional events on time, within budget, and meeting objectives while monitoring KPIs throughout the planning process
• Chair planning meetings, ensure clarity on roles and responsibilities, and follow up with detailed notes and action items
• Write and deliver comprehensive briefings for senior leadership and stakeholders
• Build and maintain excellent relationships with internal departments, external stakeholders, and suppliers
• Align event planning and execution with Imperial’s Strategy “Science for Humanity” while effectively managing stakeholder expectations
• Handle time-pressured projects with competing deadlines while maintaining high-quality standards

Benefits and Perks

• Competitive salary range of £45,700 – £55,240 per annum
• Exceptional leave allowance of 39 days annual leave
• Generous pension schemes
• Access to on-site leisure facilities
• Cycle-to-work scheme
• Interest-free season ticket loan schemes for travel
• Flexible working policy from day one
• Comprehensive family leave packages
• Various staff networks and resources to support personal and professional wellbeing

Company Overview

Imperial College London stands as a global top ten university where scientific imagination leads to world-changing impact. With a vibrant community of 22,000 students and 8,000 staff collaborating across nine London campuses and a global network, Imperial navigates some of the world’s toughest challenges, from global health to climate change, AI to business leadership. Working at Imperial means being part of something bigger and making a lasting impact on the future.

Company Culture

Imperial College London fosters a culture of excellence, innovation, collaboration, integrity, and respect. The institution is committed to creating an inclusive working environment where diverse skills, experiences, and abilities are valued. The Institutional Events team operates within the newly formed Communications and Strategic Engagement Division, working closely with the President’s Office and bringing together Communications, International Relations, Public Affairs, Imperial Policy Forum, and Institutional Events. As part of this dynamic division, you’ll help achieve widespread understanding of Imperial’s mission, vision, and aims while building and maintaining the college’s global reputation.

Career Growth Opportunities

Working within the prestigious Institutional Events team at Imperial offers excellent opportunities for professional development in event management and institutional communications. You’ll gain experience in managing high-profile events with senior stakeholders, enhancing your project management skills, and developing expertise in strategic communications. The role provides exposure to working with leadership at one of the world’s leading universities, opening pathways for career advancement in higher education administration, events management, public relations, or strategic communications.

Diversity, Equity, Inclusion, and Belonging

Imperial College London is committed to equality of opportunity, eliminating discrimination, and creating an inclusive working environment for all. The institution encourages applications from all backgrounds, communities, and industries, and is dedicated to employing a team with diverse skills, experiences, and abilities. Imperial’s values are at the root of everything they do, and everyone in the community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.

Equal Opportunity Statement

Imperial College London works towards equality of opportunity, elimination of discrimination, and creating an inclusive working environment for all. Applications from all backgrounds, communities, and industries are encouraged, reflecting the institution’s commitment to diversity and inclusion.

Remote Work Policy

This position follows a hybrid working model, based at the South Kensington Campus with the flexibility to work remotely part of the time. Imperial College supports this flexible approach while ensuring collaboration with colleagues and stakeholders when required on campus for event planning and execution.

Application Process

The specific application steps are not detailed in the job posting, but typically would include: 1. Submitting an online application through Imperial’s job portal 2. Interview process for shortlisted candidates 3. Possible assessment of event management skills 4. Reference checks and job offer

Application Deadline

20 May 2025

How to Apply

To apply for this position, please visit the Imperial College London jobs portal.

For further details about the role, interested candidates can contact Meredith Wilson, Institutional Events Manager at meredith.wilson@imperial.ac.uk.

Please note that Imperial reserves the right to close the advertisement prior to the stated closing date should they receive a high volume of applications. It is therefore advisable to submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please email support.jobs@imperial.ac.uk for assistance.

What Makes an Ideal Institutional Events Officer?

The ideal candidate for this Institutional Events Officer position will bring exceptional organizational abilities and a proven track record in events management. You’ll need to demonstrate outstanding communication skills and the ability to build and maintain successful working relationships at all levels of the organization and with external partners.

Your ability to prioritize effectively and work under pressure will be crucial, as you’ll be responsible for producing high-quality work to tight deadlines. The role requires a positive approach and a high level of discretion when working with VIPs and handling sensitive information.

A solutions-focused mindset is essential for addressing challenges that inevitably arise in complex event planning. You should show initiative and enjoy being part of a dynamic, high-performing team that contributes to the strategic goals of the institution.

The Role of Institutional Events at Imperial College

The Institutional Events team plays a vital role in showcasing Imperial College London’s world-leading research, education, and innovation to key stakeholders. Events managed by this team range from major strategic gatherings hosted by the President, such as the Imperial Annual Dinner and the annual President’s Address, to VIP visits, bespoke events for invited audiences, launch events, and special and inaugural lectures.

These events serve as powerful platforms for connecting Imperial with its many friends, audiences, and stakeholders, helping to build and strengthen relationships that support the institution’s strategic objectives. The work of the Institutional Events team directly contributes to the successful delivery of Imperial’s Strategy “Science for Humanity,” positioning the college as a global leader in education and research.

Explore Blog Articles:

1. UK Skilled Worker Visa – Complete Guide
2. Sweden Job Seeker Visa – How to Apply
3. Portugal’s Job Seeker Visa – What You Need to Know
4. Germany EU Blue Card – Benefits and Requirements