Job Summary Table ofEvent Coordinator

📋 Job Description Summary

Steam Whistle Brewing seeks a dynamic Event Coordinator to join their passionate hospitality team at the historic Steam Whistle Roundhouse. This role offers an exceptional opportunity to coordinate memorable events across five elegant venues while representing Canada’s leading craft brewery brand.

🎯 Event Coordinator Responsibilities

Core Event Coordination Duties

• Client Communication Management: Respond promptly to all client and vendor requests via telephone and email for events in Locomotive Hall, Pilsner Hall, The Gallery, Mezzanine, Kitchen Restaurant, and full venue buy-outs
• Site Visit Coordination: Welcome clients to the brewery for site visits, providing creative and innovative suggestions to develop their original event visions
• Account Transfer Management: Ensure seamless client account transfers from sales team with speed and accuracy after contract completion
• Floor Plan Creation: Collaborate and create detailed floor plans for all event spaces

Event Planning and Execution

• Vendor Coordination: Manage all deliveries, pickups, setup, and tear-down for rentals, AV equipment, and special event vendors
• Beverage Management: Coordinate all soft drink and liquor beverage requirements working closely with Operations team
• Event Meeting Participation: Attend weekly event meetings with audio visual companies and participate in Post Event Notes (PEN) review meetings
• Pricing Negotiations: Negotiate pricing and revise estimates based on client communications while balancing budgets and revenue goals

Administrative and Client Relations

• CRM Management: Maintain accurate records including calendar holds, client profiles, billing, and document updates
• Documentation Organization: Ensure shared folders contain all relevant documents including contracts, quotes, invoices, and payments
• Client Follow-up: Follow-up with every client within two business days post-event
• Industry Networking: Foster relationships with local venues and attend hospitality tradeshows as Steam Whistle Events Department ambassador

🌟 Benefits and Perks

Competitive Compensation Package

• Weekly Beer Allowance: Receive a 12-pack of premium Steam Whistle beer each week
• Competitive Salary: Market-competitive pay structure with performance incentives
• Comprehensive Benefits: Health and dental benefits program with employee assistance program
• Technology Support: Company-provided cell phone for seamless client communication

Work-Life Balance Benefits

• Generous Vacation Time: Start with 3 weeks vacation plus additional day per year up to 20 days
• Wellness Support: 6 paid wellness days annually plus subsidized gym membership
• Professional Development: Paid training and development opportunities related to your area of work
• Epic Company Culture: Regular epic parties and team building events

🏢 Company Overview

Steam Whistle Brewing stands as one of Canada’s Best Managed Companies, representing excellence in craft brewing and hospitality services. Located in the historic Steam Whistle Roundhouse, the company operates five prestigious event spaces that host both corporate and private social events. The organization combines traditional brewing craftsmanship with modern event coordination excellence, creating memorable experiences for clients across diverse industries.

🤝 Company Culture

Steam Whistle fosters a collaborative and mindful work environment where team members support each other to achieve department objectives. The company culture emphasizes exceptional customer service standards, creative problem-solving, and professional growth. Employees work in a friendly, supportive atmosphere that encourages innovation and maintains high service standards as brand ambassadors for Canada’s leading craft brewery.

The work environment promotes work-life balance with a Monday to Friday day shift schedule, though occasional evening or weekend hours may be necessary for special events. The company values diversity, equality, and inclusion, creating an atmosphere where all team members can thrive professionally.

📈 Career Growth Opportunities

Professional Development Pathways

Event Coordinator positions at Steam Whistle offer excellent advancement opportunities within the hospitality and events industry. Career progression paths include senior event coordinator roles, event management positions, and potential transitions into sales or operations management.

The company provides paid training and development opportunities specifically related to your area of work, ensuring continuous skill enhancement. Professional networking opportunities through industry tradeshows and hospitality events expand your career network significantly.

Industry Recognition and Experience

Working for one of Canada’s Best Managed Companies provides valuable experience and recognition that enhances career prospects. The role offers exposure to diverse event types, high-profile clients, and premium event spaces, building a comprehensive skill set valued throughout the hospitality industry.

🌍 Diversity, Equity, Inclusion, and Belonging

Steam Whistle Brewing demonstrates strong commitment to diversity, equity, and inclusion by encouraging applications from all qualified candidates regardless of background. The company dedicates effort to building a diverse workforce that reflects the communities they serve.

The organization provides accommodation for individuals with disabilities throughout the recruitment process, ensuring equal access to employment opportunities. This inclusive approach creates a welcoming environment where all employees can contribute their unique perspectives and talents.

⚖️ Equal Opportunity Statement

Steam Whistle Brewing operates as an equal opportunity employer committed to fair employment practices and non-discrimination policies. The company evaluates all candidates based on qualifications, experience, and merit without regard to race, gender, age, religion, sexual orientation, or disability status.

🏠 Remote Work Policy

This Event Coordinator position requires on-site presence at the Steam Whistle Roundhouse facility in Toronto. The role involves direct client interaction, venue tours, event setup coordination, and on-site event management that necessitates physical presence at the brewery location.

While remote work is not available for this position, the company provides comprehensive support including company cell phones, technology resources, and flexible scheduling when possible to maintain work-life balance.

📝 Application Process

Step-by-Step Application Guide

1. Review Requirements: Carefully review all qualifications and responsibilities to ensure alignment with your experience and career goals
2. Prepare Application Materials: Compile your resume, cover letter highlighting relevant event coordination experience, and any relevant certifications
3. Submit Application: Apply through the provided LinkedIn link before the application deadline of Friday, June 20, 2025

Required Qualifications for Event Coordinator Role

• Previous Experience: Event coordination experience in venue, hotel, or catering company settings
• Service Excellence: Impeccable service standards with proven sales track record
• Communication Skills: Excellent written, verbal, and digital communication abilities
• Industry Network: Established network of planners, hospitality professionals, and vendors
• Work Environment Adaptability: Ability to maintain equanimity in high-volume, fast-paced environments

⏰ Application Deadline

Applications must be submitted by Friday, June 20, 2025. Late applications will not be considered, so interested candidates should apply promptly to ensure consideration for this exciting Event Coordinator opportunity.

📞 How to Apply

Interested candidates should apply directly through the LinkedIn job posting at the provided link. Include a comprehensive resume highlighting relevant event coordination experience and a cover letter explaining your passion for hospitality and event management.

For accommodation requests during the recruitment process, contact HR@steamwhistle.ca to discuss your needs and ensure equal access to employment opportunities.

📱 Social Media Links

Connect with Steam Whistle Brewing to learn more about company culture and upcoming opportunities: – LinkedIn: Follow Steam Whistle Brewing for industry insights and job updates – Company Updates: Visit the LinkedIn job posting for the most current information about this position

❓ FAQs or Additional Information

Frequently Asked Questions About Event Coordinator Position

Q: What types of events will I coordinate?

A: You’ll coordinate diverse events including corporate meetings, private celebrations, social gatherings, and full venue buy-outs across five historic event spaces.

Q: Is weekend work required?

A: This is primarily a Monday to Friday position with occasional evening or weekend hours for special events.

Q: What career advancement opportunities exist?

A: Event Coordinator roles offer progression to senior coordinator positions, event management roles, and potential transitions into sales or operations management.

Q: What makes Steam Whistle unique as an employer?

A: As one of Canada’s Best Managed Companies, Steam Whistle offers competitive benefits, professional development, and the opportunity to work in historic, elegant event spaces while representing a leading craft brewery brand.

This Event Coordinator position represents an exceptional opportunity to advance your hospitality career with a respected Canadian company. Join Steam Whistle’s passionate team and contribute to creating memorable experiences in Toronto’s premier event venues.

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