Job Summary Table of Centre Administrator

🌟 Job Description Summary

The Leonardo Centre on Business for Society at Imperial College London is recruiting a part-time Centre Administrator to provide essential administrative support. This 12-month fixed-term position offers an excellent opportunity to gain experience working in a leading research environment while collaborating with business partners to create positive social and environmental impact.

🔍 Centre Administrator Responsibilities

This pivotal role will involve a diverse range of administrative responsibilities to ensure the smooth running of the Leonardo Centre. As the successful candidate, you will:

• Provide comprehensive secretarial and administrative support to Center staff, working closely with the Centre Coordinator and Communications Manager to facilitate research activities
• Deliver Executive Assistant support to the Scientific and Executive Directors of the Centre, handling correspondence, managing schedules, and ensuring effective communication
• Support the Centre Coordinator with HR recruitment processes, including job posting management, interview scheduling, and onboarding documentation
• Manage finance services for the Centre, including budget tracking, raising Purchase Orders, processing invoices, and handling expense claims to maintain financial compliance
• Assist in planning and organizing high-profile conferences and seminars, ensuring professional execution of research dissemination events
• Coordinate internal and external meetings, including Advisory Board meetings, by arranging venues, booking audio-visual equipment, and organizing catering and hospitality
• Provide additional communications support to the Communications Manager when required, helping to maintain the Centre’s professional image and reach

💼 Qualifications and Skills Required

To excel in this Centre Administrator position, you should possess:

• Education to a minimum of A level standard or equivalent qualification
• Proven administration experience, preferably within the Higher Education sector
• Experience with standard finance procedures, including familiarity with Purchase Orders, invoice processing, and expense management
• Demonstrated ability to interact professionally with staff and stakeholders at all levels
• Proficient working knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, and SharePoint
• Event management experience, with attention to detail and strong organizational abilities
• Excellent communication and interpersonal skills with confidence in handling diverse stakeholders
• Self-motivation and ability to work both independently and collaboratively in team environments
• High level of accuracy and meticulous attention to detail in all aspects of work
• Commitment to maintaining confidentiality when handling sensitive or private information

🏆 Benefits and Perks

As part of the Imperial College London community, you will enjoy:

• The opportunity to build your career at a world-leading institution while contributing to impactful research
• A competitive salary package with sector-leading remuneration (£36,381 – £39,379 per annum, pro-rata)
• Generous leave entitlement (39 days’ annual leave) and comprehensive pension schemes
• Access to extensive workplace benefits, including flexible working policies from day one of employment
• Supportive family leave packages to help maintain work-life balance
• On-site leisure facilities to promote physical wellbeing and a healthy lifestyle
• Interest-free season ticket loan schemes to ease the cost of commuting
• A diverse, inclusive, and collaborative work environment with various staff networks
• Resources supporting both personal and professional development and wellbeing

🏛️ Company Overview

Imperial College London is a global top ten university where scientific imagination leads to world-changing impact. With a community of 22,000 students and 8,000 staff members collaborating across nine London campuses and a global network, Imperial is at the forefront of addressing some of the world’s most pressing challenges, from global health to climate change and artificial intelligence to business leadership.

The Leonardo Centre on Business for Society, housed within Imperial’s Business School, is dedicated to accelerating the transition to sustainable business models through cutting-edge research and collaboration with industry partners. The Centre is experiencing rapid growth, making this an exciting time to join their mission of creating positive social and environmental impact through business transformation.

💫 Company Culture

At Imperial College London, the organizational culture is built upon foundational values of respect, collaboration, excellence, integrity, and innovation. Everyone within the Imperial community is expected to demonstrate these values in their daily interactions and work. The institution is committed to creating an inclusive working environment that welcomes diversity of thought and experience.

The Leonardo Centre specifically fosters a collaborative atmosphere where academic excellence meets practical business application, creating meaningful opportunities for professional growth while contributing to societally significant research outcomes.

🚀 Career Growth Opportunities

This position initially offers a 12-month fixed-term contract with the potential to transition into a full-time, permanent role. Working within the Leonardo Centre provides valuable exposure to cutting-edge research in business sustainability and corporate social responsibility, alongside networking opportunities with leading academics and business partners. The skills and experience gained in this position create an excellent foundation for career advancement within higher education administration or research support.

🌈 Diversity, Equity, Inclusion, and Belonging

Imperial College London is committed to equality of opportunity, eliminating discrimination, and creating an inclusive environment where all individuals can thrive. The institution actively encourages applications from diverse backgrounds, communities, and industries, recognizing that a team with varied skills, experiences, and perspectives is essential to innovation and excellence.

⚖️ Equal Opportunity Statement

Imperial College London is an equal opportunity employer that values diversity and is committed to eliminating discrimination. The institution encourages applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status.

🏠 Remote Work Policy

This Centre Administrator position follows Imperial’s hybrid working model, based at the South Kensington Campus. The role requires 17.5 hours per week (0.5FTE), offering flexibility while maintaining essential on-campus presence to support the Centre’s activities and collaborate effectively with team members.

📝 Application Process

1. Complete the online application form with a comprehensive statement addressing the key requirements
2. Note that submissions of CVs alone will not be considered
3. Shortlisted candidates will be invited for interviews
4. The successful candidate will be offered the position subject to satisfactory references

⏰ Application Deadline

Applications must be submitted by 5 June 2025. However, Imperial College reserves the right to close the advertisement prior to this date if a high volume of suitable applications is received.

📨 How to Apply

To apply for this position, please complete the online application through the Imperial College London recruitment portal. For further details about the role, please contact Yvonne Aftyka at i.aftyka@imperial.ac.uk.

If you encounter any technical issues during the application process, please email support.jobs@imperial.ac.uk for assistance.

🔗 Social Media Links

Stay connected with Imperial College London: – LinkedIn – Twitter – Facebook

❓ Additional Information

Please note that job descriptions are not exhaustive, and the successful candidate may be asked to undertake additional duties that align with the key responsibilities outlined above. Imperial College London looks forward to welcoming a talented Centre Administrator to support the important work of the Leonardo Centre on Business for Society.

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