Job Summary Table of Business Operations Officer

Job Description Summary

The Business Operations Officer will provide high-level administrative and operational support to two departments within the School of Neuroscience at King’s College London, directly supporting Co-Heads/Heads of Department and selected Principal Investigators.

Responsibilities

• Provide dedicated administrative support to Heads of Department and selected Principal Investigators
• Manage complex calendars and coordinate scheduling for senior leadership
• Act as secretary for departmental meetings, taking minutes and distributing action items
• Handle communications and correspondence in a timely and professional manner
• Coordinate arrangements for external visitors to the department
• Manage travel arrangements for department leadership
• Track budgets and monitor departmental financial transactions
• Liaise with stakeholders across King’s College London to support departmental operations
• Support event coordination and logistics for professional meetings and workshops
• Balance workload between two departments, maintaining flexibility to meet changing priorities
• Ensure confidentiality and handle sensitive information with appropriate discretion

Benefits and Perks

• Competitive salary with London Weighting Allowance
• Opportunities for professional development through training courses
• Access to mentoring programs and career development support
• Being part of a world-leading research institution ranked 4th globally in neuroscience publications
• Regular promotion of professional development opportunities through weekly school circulars
• Working in a stimulating academic environment with cutting-edge research
• Support for flexible working arrangements and reasonable adjustments as needed

Company Overview

King’s College London is an internationally renowned university delivering exceptional education and world-leading research. With the Strategic Vision 2029 guiding its future, King’s is dedicated to making positive and sustainable change in society through educating change-makers, driving research innovation, giving back to society, engaging with London communities, and fostering global citizenship.

Company Culture

The Institute of Psychiatry, Psychology & Neuroscience (IoPPN) is Europe’s largest academic community devoted to the study and prevention of mental illness and brain disease. The School of Neuroscience, as the UK’s 2nd largest Neuroscience school, fosters a collaborative environment where academic research is supported by dedicated Professional Services staff. The school actively supports professional development, encourages mentoring relationships, and promotes work-life balance through flexible working arrangements where possible.

Career Growth Opportunities

Staff members are strongly encouraged to dedicate time to their professional development through training courses and participation in working groups and networks. The school actively promotes mentoring opportunities outside direct line management, allowing individuals to fully explore their career situation and development. Regular communications highlight opportunities available to all staff within this prestigious academic environment.

Diversity, Equity, Inclusion, and Belonging

King’s College London prides itself on being inclusive and welcoming, embracing diversity and striving to ensure everyone feels they belong and are connected to the community. The university is committed to working with staff and unions to develop a diverse and inclusive culture, aiming to develop candidate pools that include applicants from all backgrounds and communities.

Equal Opportunity Statement

As part of its commitment to equality, diversity, and inclusion, King’s College London aims to develop diverse candidate pools and supports an inclusive appointment process. The university welcomes applications from individuals of all backgrounds as part of its mission to create a truly inclusive academic community.

Remote Work Policy

This is specifically an on-campus role requiring physical presence, with the Business Operations Officer expected to work 2.5 days in each department (two separate buildings on the same campus). The exact campus (either Denmark Hill or Guy’s) will be confirmed at the offer stage.

Application Process

1. Submit your CV and a supporting statement detailing how you meet the essential criteria
2. Applications will be reviewed against essential criteria, with desirable criteria potentially used to determine the final shortlist
3. Successful candidates will be invited to interview
4. The recruitment team follows King’s College London’s ‘How we Recruit’ guidelines

Application Deadline

Applications must be submitted by 05 June 2025.

How to Apply

To apply for this position, please visit the King’s College London job portal and submit your application through the online system. For specific inquiries about the role, contact Vivien Cheah at vivien.cheah@kcl.ac.uk.

FAQs or Additional Information

The successful candidate will need excellent organizational skills, the ability to multitask and manage competing priorities, and strong communication skills including excellent spoken and written English. Experience providing high-level administrative support, preferably in a research or academic environment, is essential. While experience with King’s systems such as Business World and HR Digital Services is desirable, it is not required.

Why Join the School of Neuroscience at King’s College London?

The School of Neuroscience at King’s College London represents an exciting opportunity to be part of a world-class research institution. As the UK’s 2nd largest Neuroscience school with over 500 researchers and 200 PhD students, it offers an intellectually stimulating environment with global impact. The school boasts impressive rankings: 4th in the world for total publications in neuroscience, 4th for publication outputs in top 5% citations in neuroscience, and 4th for top 5% citations in neurology.

The Business Operations Officer role provides a unique opportunity to support cutting-edge research while developing professional skills in a prestigious academic setting. The position offers stability with an indefinite contract and the chance to work closely with leading academics in neuroscience.

If you’re a detail-oriented professional with strong administrative skills who thrives in a fast-paced academic environment, this Business Operations Officer position at King’s College London could be your next career step. The role demands someone who can maintain confidentiality, handle situations sensitively, and adapt to different leadership styles while effectively managing competing priorities.

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