Job Summary Table of Administrative Associate

🎯 Job Description Summary

Stanford University is seeking a motivated Administrative Associate 2 for a 1-year fixed-term full-time position. This hybrid role supports various administrative and operational functions with a focus on communication, scheduling, and event coordination.

🧾 Responsibilities

As an Administrative Associate 2, you will:

• Respond to inquiries and serve as a key resource for specific policies and procedures.
• Coordinate and manage logistics for conferences, seminars, and internal events.
• Draft communications and format, produce, and disseminate documents including presentations, reports, and grant materials.
• Manage calendars, resolve scheduling conflicts, and arrange travel following institutional policies.
• Monitor financial transactions and resolve discrepancies as needed.
• Maintain office supplies, equipment, and coordinate vendor quotes and office relocations.
• Address facilities issues, safety concerns, and track completion of required training.
• Keep approved content updated on internal websites.
• Support HR transactions such as timecard processing and employment verification.
• Oversee student or temporary staff by assigning tasks, setting deadlines, and reviewing work.

🎁 Benefits and Perks

Stanford University offers a highly competitive and rewarding benefits package, including:

• 💼 Competitive hourly pay range: $31.79–$37.96
• 🩺 Comprehensive health, dental, and vision benefits
• 🏖️ Paid time off, holidays, and personal days
• 📚 Tuition reimbursement and career development support
• 🌐 Hybrid work flexibility and a collaborative academic environment

More benefits are detailed on the Cardinal at Work website.

🏛️ Company Overview

Stanford University, located in Stanford, California, is a world-renowned academic institution known for cutting-edge research, academic excellence, and fostering innovation. The university’s mission emphasizes learning, discovery, and community engagement. It consistently ranks among the top global universities and offers a vibrant, inclusive culture.

🌟 Company Culture

Stanford fosters an inclusive, innovative, and collaborative work environment. With access to global thinkers, industry pioneers, and top-tier research facilities, employees experience an intellectually stimulating and purpose-driven culture. The hybrid work model encourages flexibility, work-life balance, and team synergy.

🚀 Career Growth Opportunities

Employees at Stanford benefit from ample career development resources, internal mobility programs, leadership training, and upskilling opportunities. Many administrative staff go on to higher-level roles or transition across departments and academic divisions.

🌍 Diversity, Equity, Inclusion, and Belonging

Stanford University is deeply committed to fostering a workplace that values diversity, equity, inclusion, and belonging (DEIB). The institution ensures that all individuals are treated fairly and respectfully, creating an inclusive environment for all backgrounds and perspectives.

🤝 Equal Opportunity Statement

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

🏠 Remote Work Policy

This position is hybrid eligible, providing the flexibility to work both remotely and on-campus based on operational needs. The university offers resources and technology to support effective remote collaboration.

📥 Application Process

To apply for this exciting administrative associate job:

1. Visit the official Stanford Careers Portal.
2. Review the job description and ensure your qualifications align.
3. Submit your application and resume through the online portal.

📅 Application Deadline

Info not available. We recommend applying as early as possible to ensure your application is considered.

🧭 How to Apply

🔗 Click here to apply directly on the Stanford Career website.

For disability accommodation or assistance, contact Stanford HR at stanfordelr@stanford.edu.

📣 Social Media Links

• Stanford University on LinkedIn
• Stanford on Twitter
• Stanford on Facebook

❓ FAQs or Additional Information

Q: Is this a remote position?
A: The position is hybrid eligible, offering a combination of on-site and remote work.

Q: Is visa sponsorship available?
A: This information is currently not available on the job posting.

Q: What is the contract duration?
A: This is a 1-year fixed-term contract.

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