Job Summary Table of Administrative Assistant Position

Administrative Assistant Role: A Unique Opportunity at Oxford University

The University of Oxford, consistently ranked as the world’s leading university for nine consecutive years, is seeking an Administrative Assistant to join their prestigious IT Services department. This role offers an exceptional opportunity to contribute to the institution’s legacy of excellence while working in an environment that seamlessly blends centuries-old tradition with cutting-edge innovation.

Role Overview and Responsibilities

The Administrative Assistant position, situated within the Office of the CIO (OCIO), plays a pivotal role in ensuring smooth departmental operations. This position comes with the following key responsibilities:

• Providing comprehensive administrative support to senior managers within IT Services
• Collaborating closely with the Executive Assistant to the Interim CIO
• Managing complex scheduling and calendar coordination
• Preparing and organizing important documentation
• Facilitating effective communication across the department
• Handling confidential information with utmost discretion
• Supporting strategic projects and initiatives

Exceptional Benefits Package

The University of Oxford offers an industry-leading benefits package that includes:

• 38 days of annual leave with the option to purchase up to 10 additional days
• Flexible hybrid working arrangements to support work-life balance
• An outstanding pension scheme with generous employer contributions
• Comprehensive family leave policies, including up to 26 weeks of full-pay maternity and adoption leave
• Sustainable commuting options, including cycle schemes and discounted bus travel
• Access to a vibrant university community with diverse social, cultural, and sporting activities

Professional Growth and Development

As an Administrative Assistant at Oxford University, you’ll have unique opportunities for professional development:

• Exposure to high-level administrative operations
• Involvement in strategic IT initiatives
• Networking opportunities across various university departments
• Access to professional training and development programs
• Potential for long-term career advancement within the university

Ideal Candidate Profile

We’re seeking a motivated professional who possesses:

• Proven experience in senior-level administrative support
• Outstanding organizational and time management capabilities
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and exercise discretion
• Collaborative mindset and team-oriented approach
• Adaptability and flexibility in supporting various stakeholders

Company Culture and Values

The IT Services department at Oxford University fosters:

• An inclusive and collaborative work environment
• Innovation and creative problem-solving
• Work-life balance through flexible arrangements
• Professional development and continuous learning
• Commitment to diversity and equal opportunities

Application Process and Timeline

1. Submit your application package, including:
   • A comprehensive CV
   • Detailed covering letter/supporting statement
   • Contact information for two professional references
2. Important Dates:
   • Application Deadline: March 3, 2025 (12:00 noon)
   • Interviews: Week commencing March 10, 2025
   • Location: Central Oxford

Equal Opportunity Statement

The University of Oxford is committed to fostering an inclusive culture that promotes equality, values diversity, and maintains a working, learning, and social environment in which the rights and dignity of all its staff and students are respected.

Remote Work Policy

This role offers a hybrid working arrangement, combining on-site presence with remote work opportunities, allowing for flexibility while maintaining effective collaboration and team interaction.

Career Growth Opportunities

Join an institution that values professional development and offers clear pathways for career advancement within the university’s extensive network of departments and facilities.

How to Apply

Interested candidates should submit their applications through the University of Oxford Careers Portal.

For specific queries, contact: Alex Purbrick Email: alex.purbrick@admin.ox.ac.uk

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