Job Summary Table of Administrative Assistant

Job Description Summary

A dynamic Administrative Assistant role at Columbia University’s Faculty Practice Organization, supporting Ambulatory Facilities Operations with comprehensive administrative and project management responsibilities.

Responsibilities

• 🗓️ Coordinate meetings, appointments, and conferences for leadership
• 🏢 Manage facility maintenance and service requests across ColumbiaDoctors spaces
• 📋 Process purchase orders, project contracts, and invoices
• 🤝 Coordinate internal resources and third-party vendors
• 🎨 Manage painting, flooring, and facility improvement requests
• 📊 Support project management and tracking initiatives
• 👥 Assist in human resource management activities

Key Qualifications

• 🎓 Bachelor’s Degree or equivalent experience
• 💻 Proficiency in Microsoft Office
• 🧠 Strong organizational and problem-solving skills
• 💬 Excellent verbal and written communication
• 🤝 Ability to work collaboratively in a diverse environment

Benefits and Perks

• 💰 Competitive salary range of $65,300 – $69,010
• 🕰️ Standard work schedule: 9 AM – 5 PM, Monday-Friday
• 🏥 Work in a prestigious healthcare and academic environment
• 📈 Opportunities for professional development
• 🤝 Collaborative and supportive workplace culture

Company Overview

Columbia University’s Faculty Practice Organization is a leading academic medical center committed to exceptional patient care, innovative research, and educational excellence. The organization provides comprehensive healthcare services across multiple specialties.

Company Culture

Columbia University fosters a culture of: – 🌍 Diversity and inclusion – 🎓 Continuous learning and professional growth – 🤝 Collaborative and supportive work environment – 🏆 High standards of patient-centered care

Career Growth Opportunities

• 📊 Internal promotion pathways
• 🎓 Professional development programs
• 🌱 Exposure to cutting-edge healthcare administration
• 📈 Opportunities to expand skills in facilities management

Diversity, Equity, Inclusion, and Belonging

Columbia University is dedicated to creating an inclusive workplace that values: – 🌈 Diversity in all its forms – 🤝 Equal opportunities for all employees – 🧠 Respect for individual differences – 💡 Innovative thinking from diverse perspectives

Equal Opportunity Statement

Columbia University is an Equal Opportunity Employer committed to equity, diversity, and inclusion. We do not discriminate on the basis of race, color, national origin, religion, creed, age, sex, gender, sexual orientation, gender identity, gender expression, disability, veteran status, or any other protected characteristic.

Remote Work Policy

This position is on-site at 1111 Westchester Ave, New York. Flexibility may vary, and candidates should be prepared for in-person work.

Application Process

1. 📝 Review job requirements carefully
2. 💻 Prepare updated resume and cover letter
3. 🖱️ Apply through the provided link
4. 📩 Await confirmation and potential interview invitation

Application Deadline

Specific deadline not mentioned. Apply as soon as possible.

How to Apply

Apply Now

Social Media Links

• Columbia University LinkedIn
• Columbia University Twitter

FAQs

• What are the working hours? 9 AM – 5 PM, Monday-Friday
• Is relocation assistance provided? Not specified in the job posting
• Are there opportunities for advancement? Yes, with a focus on professional development

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