Job Summary Table of Events Coordinator Position

🎯 Job Description Summary

TEEMA is recruiting an Events Coordinator for a prestigious organization recognized as one of BC’s Top Employers for six consecutive years. This 3-month contract position (with potential extension) involves comprehensive support for member engagement events and programs under the direction of the Events Manager.

📋 Responsibilities

🌟 Events Coordinator Duties in Detail

The Events Coordinator role is a dynamic position perfect for organized individuals who thrive in fast-paced environments and enjoy bringing people together through well-executed events. Your primary responsibility will be supporting the Events department in delivering exceptional member engagement experiences through various events and initiatives.

Event Support and Coordination

As an Events Coordinator, you will be the backbone of successful member engagement events from conception to completion. Your responsibilities will include developing comprehensive event information and registration materials for web publication, ensuring all online details are accurate and appealing to potential attendees. You’ll manage the registration process for all types of participants—handling online registrations, paid attendees, and complimentary guests with equal attention to detail.

Your analytical skills will be put to use as you generate and provide weekly registration reports to keep the team informed about attendance projections and patterns. This data-driven approach helps the events team make strategic decisions about venue capacity, catering needs, and overall event logistics.

Sponsorship outreach will be another key responsibility, requiring excellent communication skills as you contact companies to confirm their information and distribute sponsorship packages. This aspect of the role helps maintain positive relationships with sponsors and ensures their participation in upcoming events.

The Events Coordinator position also involves practical research and coordination tasks such as:

• Investigating and recommending food and beverage options suitable for different event types and attendee preferences
• Creating and organizing photo props, seating charts, and other event materials that enhance the attendee experience
• Collecting, organizing, and managing speaker materials, ensuring presenters have everything they need for successful presentations
• Coordinating exhibitor and sponsor materials to showcase their contributions appropriately
• Packaging and transporting event materials to venues, requiring attention to detail and organizational skills
• Providing on-site support including event setup, managing registration desks, and addressing attendee needs
• Creating and distributing post-event surveys to gather valuable feedback for continuous improvement

Member Engagement Program Support

Beyond event-specific duties, you’ll contribute to broader member engagement initiatives by supporting the distribution of gifts and packages to members, fostering a sense of appreciation and connection. Your role also includes attending member-facing events to provide registration support and assist with other duties as needed, representing the organization professionally and enhancing the member experience.

💼 Key Requirements for Events Coordinator Success

Experience and Technical Skills

To excel in this Events Coordinator position, you should bring:

• Two to three years of relevant experience in Office Administration, Administrative Support, or equivalent roles that have developed your organizational and multitasking abilities
• Intermediate proficiency with essential software tools including Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat Professional for creating, editing, and managing event documentation
• Strong communication skills that enable clear interactions with team members, vendors, sponsors, and event attendees
• Exceptional interpersonal and customer service capabilities, with the ability to quickly build rapport with diverse stakeholders
• Collaborative mindset balanced with the self-motivation to work independently with minimal supervision
• Refined organizational and time management skills that allow you to juggle multiple priorities effectively
• Proven ability to prioritize competing requirements and meet deadlines under pressure, maintaining quality and attention to detail

Preferred Knowledge and Experience

While not required, these qualifications would be advantageous:

• Experience with Survey Monkey for creating and analyzing post-event feedback
• Familiarity with event registration software, particularly Pheedloop
• Experience with SharePoint for document management and collaboration

🏢 Company Overview

This opportunity is with one of British Columbia’s most respected employers, recognized as a Top Employer for six consecutive years (2020-2025). The organization values member engagement and creates meaningful connections through well-executed events and programs. TEEMA, a respected recruitment firm, is managing this hiring process on behalf of the employer.

🌱 Career Growth Opportunities

While this position begins as a 3-month contract, there is potential for extension based on performance and organizational needs. This role provides excellent exposure to event management, member relations, and administrative coordination—valuable experience that can translate to long-term career opportunities in event management, member services, or administrative leadership.

🤝 Company Culture

The employer prioritizes excellence in member engagement and values staff who can contribute to creating exceptional experiences. Working in this environment offers exposure to professional events and networking opportunities while developing transferable skills in coordination, communication, and problem-solving.

🔄 Remote Work Policy

This position is designed as an on-site role due to the hands-on nature of event coordination and the need for physical presence during event setup and execution. The successful candidate should be prepared to work at the organization’s location in British Columbia and travel to event venues as needed.

📝 Application Process

1. Review the complete job posting and ensure you meet the key requirements
2. Prepare your resume highlighting relevant experience in event coordination, administrative support, and customer service
3. Submit your application through the provided LinkedIn link
4. Candidates selected for further consideration will be contacted by TEEMA for initial screening
5. Successful candidates will proceed to interviews with the hiring organization

⏰ Application Deadline

For priority consideration, interested candidates should apply promptly as this contract position needs to be filled in a timely manner. The specific application deadline can be found on the LinkedIn job posting.

📤 How to Apply

Interested candidates should apply directly through the LinkedIn job posting. Click the “Apply” button on the job listing to submit your application and follow the prompts to complete the application process.

❓ FAQs or Additional Information

Q: Is this position eligible for remote work?
A: This position is primarily on-site due to the nature of event coordination work requiring physical presence for setup and execution.

Q: What is the typical work schedule for this role?
A: While regular business hours are expected, some flexibility may be required around event schedules, which could include occasional evenings or weekends.

Q: What happens after the 3-month contract period?
A: There is a possibility of extension based on performance and organizational needs, though this is not guaranteed.

Q: Is prior experience in the specific industry required?
A: While industry-specific experience may be beneficial, strong administrative and event coordination skills are the primary requirements for this position.

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