Job Summary Table of Institute Administrator

Job Description Summary

The University of Leeds seeks an enthusiastic and experienced Institute Administrator to provide comprehensive administrative support to the Institute of Thermofluids within the School of Mechanical Engineering.

Responsibilities

• Act as the primary point of contact for academic staff, researchers, and postgraduate students within the Institute
• Collaborate with the Institute Director in managing operations, monitoring budgets, and ensuring efficient functioning
• Coordinate recruitment processes for postdoctoral researchers, technicians, and casual workers, including visa assistance for international staff
• Facilitate visitor arrangements, paperwork, and accommodations
• Assist senior academics with expense claims and proxy duties
• Organize School Project Presentations, Industrial Advisory Board meetings, and Theme Team meetings, including room bookings, catering, agendas, and minutes
• Provide diary support and travel arrangements for academic staff, both domestically and internationally
• Advise staff and students on purchasing procedures, budgetary issues, and electronic purchasing systems
• Maintain and update the Institute’s SharePoint site, Teams site, and website
• Onboard new staff and visitors, ensuring proper IT equipment, access, and induction processes
• Collaborate with the School Manager to assess office accommodation and forecast space requirements
• Provide guidance and support to research staff and students on HR, travel, and purchasing matters
• Work closely with the School Administration Team, sharing best practices and improving service delivery
• Provide cross-coverage and support to other Institutes and the School as needed

Benefits and Perks

• Competitive salary package
• Opportunities for professional growth and development
• Supportive and collaborative work environment
• Flexible working arrangements (hybrid)
• Access to University of Leeds facilities and resources

Company Overview

The University of Leeds is a prestigious research-intensive university with a rich history and a commitment to academic excellence. Founded in 1904, the university has established itself as a leading institution in the United Kingdom, offering a wide range of undergraduate and postgraduate programs across various disciplines.

Company Culture

The University of Leeds fosters a dynamic and inclusive work environment that values diversity, equity, and inclusion. Employees are encouraged to engage in professional development opportunities, collaborate with colleagues, and contribute to the university’s mission of creating and disseminating knowledge. The university promotes a work-life balance and offers various employee benefits and initiatives to support its staff.

Career Growth Opportunities

As a member of the University of Leeds community, Institute Administrators have opportunities for career advancement and professional growth. The university encourages internal mobility and provides training and development programs to support employees in their career progression. Additionally, the dynamic nature of the academic environment offers opportunities to expand knowledge, engage in research activities, and collaborate with experts from various disciplines.

Diversity, Equity, Inclusion, and Belonging

The University of Leeds is committed to promoting diversity, equity, inclusion, and belonging within its community. The university recognizes the unique contributions that individuals from diverse backgrounds bring and actively encourages applications from underrepresented groups, including Black, Asian, and ethnically diverse individuals, LGBTQ+ individuals, and individuals with disabilities.

Equal Opportunity Statement

The University of Leeds is an equal opportunity employer and is dedicated to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, or any other protected characteristic.

Remote Work Policy

This role offers the flexibility of hybrid working, allowing a combination of on-campus and remote work. The University of Leeds provides the necessary tools and support for remote employees to ensure effective communication, collaboration, and productivity.

Application Process

1. Review the job requirements and ensure you meet the qualifications
2. Prepare your application materials, including a cover letter and updated resume
3. Apply for the position online through the University of Leeds job portal

Application Deadline

The deadline for applications is Sunday, June 16, 2024.

How to Apply

To apply for this position, please visit the University of Leeds job portal at https://jobs.leeds.ac.uk/vacancy.aspx?ref=EPSME1165 and follow the application instructions provided.

Social Media Links

• LinkedIn: https://www.linkedin.com/school/university-of-leeds/
• Twitter: https://twitter.com/UniversityLeeds
• Facebook: https://www.facebook.com/universityofleeds/

FAQs or Additional Information

Q: What is the duration of this position?

A: This is an ongoing, full-time position with no specified end date.

Q: Will relocation assistance be provided?

A: Information regarding relocation assistance is not explicitly mentioned in the job posting. We recommend reaching out to the University of Leeds for further details.

Q: Are there any specific educational qualifications required for this role?

A: The job posting does not specify any mandatory educational requirements. However, relevant administrative experience and excellent communication, organizational, and interpersonal skills are essential for this role.

Q: Can international candidates apply for this position?

A: Yes, international candidates are welcome to apply. The University of Leeds mentions providing visa assistance for international staff.

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